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EVENT POLICIES & INFORMATION
The Florida Yacht Club’s Banquet Department is pleased to provide you with the finest in professional service and give you a wonderful planning experience. Throughout your planning process, you will be working with a dedicated professional to coordinate all of the setup details as well as the food and beverage selections. On the day of your event our banquet staff will ensure that no detail is overlooked and that your event is simply spectacular.
BANQUET EVENT AVAILABILITY:
Monday CLUBHOUSE CLOSED
Tuesday thru Thursday 7:30am - 11:00pm
Friday & Saturday 7:30am - 12:00am
Sunday 7:30am – 3:00pm
MEMBER AND MEMBER-SPONSORED EVENTS:
The Florida Yacht Club is for use by its members or by those sponsored by a Florida Yacht Club member. A member sponsoring a non-member for use of The Florida Yacht Club Banquet Facilities agrees to assume full responsibility for that event as if it were their own. Members and sponsoring members are responsible for any damage to the Club during an event and are subject to cleaning fees.
All room rentals are based on (4) hours.
DEPOSITS:
To secure the space for an event, The Florida Yacht Club must receive a deposit of $1000 (weddings), $2500 (Non-Member weddings) or $500 (special events) which is Non-Refundable and Non-Transferable. In addition to the initial deposit Non-Members must provide a Sponsorship Form signed by the FYC member. Both the Deposit and Sponsorship Form are required to book the date and space. For Weddings, 50% of the estimated balance due is required by 6 months prior to your event. The remaining 50% is due 30 days prior to your event. Payments will be accepted in the form of personal or business check, cash or money order. Credit Card payment is not accepted.
BILLING:
All charges for private functions must be billed to an FYC member’s account. All event billing will appear on the member’s monthly statement which will be mailed on the 1st of the month. If you are a Non-Member and do not want the charges from your event to appear on the sponsoring member’s bill, you must pay the final amount to the Florida Yacht Club by the 27th of the month.
SERVICE CHARGE & SALES TAX:
Applicable service charge, currently 20% (25% for Non-Member events), plus Florida Sales Tax, currently 7%, will be added to all food and beverage items as well as specialty rental items. Room rentals, labor fees, décor items and audiovisual charges will be subject to Florida Sales Tax. All prices are subject to change.
MENU REQUIREMENTS:
The Florida Yacht Club requires all food and beverage items to be purchased through The Florida Yacht Club, with exception to special occasion cakes. A $2 per person cake cutting fee will be applied for any specialty cakes. All menu details must be planned no later than one month prior to the date of the event. A pre-selected menu is required for any event greater than twelve (12) guests.
FOOD & BEVERAGE MINIMUMS:
Private functions hosted on Friday and Saturday evenings must meet The Florida Yacht Club’s food and beverage minimums. Effective July 15, 2010: Any PM event with a beverage station(s) and no bar will be charged per pitcher of iced tea and per pot of coffee.
BUFFETS:
Buffets are set for two hours and will be prepared for a minimum of 50 guests. At the conclusion of each buffet, food and beverage items (with the exception of wedding cake) may not be taken from The Florida Yacht Club.
VENDORS:
The Florida Yacht Club will provide all service staff as well as furnish tables, chairs, and a selection of basic linens for your event. Bartenders, Beverage Attendants, Cashiers, Door Attendants and Chef Attendants will be charged at an additional fee.
We will furnish a list of our preferred vendors; however the host of the event is responsible for all decorations, flowers, entertainment, specialty cakes, and photography. All vendors that will be providing service during the event must be appropriately licensed, insured and approved by The Florida Yacht Club.
The Florida Yacht Club is not responsible for items left on property following an event. All items should be removed at the conclusion of the event. It is strongly recommended that florists and rental companies pick up their items by the next day. The Club does not permit the affixing of signs, posters, banners or decorations of any sort on the walls, floor or ceiling of rooms.
GUARANTEES:
A final guaranteed number of guests must be given to the Banquet Department no later than seventy-two (72) hours prior to the event. In the event that the guarantee of attendance is not received, the Club will use the anticipated number of attendees provided during the planning process. Should the attendance of the event be greater than the guarantee, you will be billed based on the attendance.
CANCELLATION:
The Club requires a two (2) week notification of cancellation of parties of 25 or less, and six (6) month notification of cancellation for all parties of 25 or more. If these notifications are not met the Club may charge fees as deemed necessary should these deadlines not be met. Events including wedding receptions, cocktail parties, and dinner parties are subject to the 50% cancellation fee noted above.
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